New England Aquarium
  • Finance
  • Boston, MA, USA
  • Full Time Regular

The New England Aquarium is looking for a high energy Senior Grants Accountant who will work in partnership with Finance and leaders at the Anderson Cabot Center for Ocean Life to provide post-award support to a diverse population of Principal Investigators (PIs) as well as be able to provide pre-award support as needed. The incumbent will be assigned a group of scientists with active research labs that include complicated proposals and post-award support requiring an in-depth understanding of the regulations governing their spending. A key responsibility of this role is to routinely apprise the Office of Sponsored Programs and senior leadership of Anderson Cabot Center with regard to grant and project status, regardless of funding source.

Monday - Friday, 9:00 am to 5:00 pm approximately 35 hours weekly. 

Essential Functions

Provides detailed grants accounting support for Center PIs/leadership and Finance

  • Oversee the pre- and post-award grant/contract administration processes, in collaboration with principal investigators/project leads, administrative staff of the Anderson Cabot Center, and the Aquarium's Development and Finance departments. Develop consistent approach for project budget development and monitoring; coordinate and reconcile project expenses and accounting with Finance; ensure project reporting deliverables and milestones, are met.

  • Assists with and reviews financial interim and final project reports for PI staff as needed.

  • Coordinates timecards for grant funded staff and ensures accurate project allocation of salary including processing transfer requests.

  • Generates, reviews and distributes monthly department and project reports to PIs, program leads and Director of Operations.

  • Approves purchase orders & invoice payment requests in the Company's electronic purchasing and requisition software.

  • Works with PI's to ensure adequate review and documentation of procurement decisions on Federal grants. Assists with the generation of an RFP if one is required. 

  • Works with development, Center staff, and Finance to ensure ACCOL gifts & grants are accurately recorded in the Raiser's Edge and MIP General Ledger.

  • Reviews PI protocol reports for general correctness. Meets with the Principal Investigator or their designee on specific questions.

  • Lead and oversee Anderson Cabot Center annual budgeting and planning process, to generate annual budget projections that support operational and research needs, program goals, and growth opportunities. Monitors and implements any approved budget changes requested for projects, grants and contracts.

  • Initiates year-end close out procedures in consultation with Director of Operations and Administrative Coordinator.

  • Provides leadership and education to program staff to increase financial literacy for budget holders.

  • Follows policies and procedures established by Finance and Development.

Key interdepartmental coordination and process support

  • Facilitates effective working relationship between Finance and Center. Meets regularly with the Finance and Center leadership to assist with process flow and productive problem solving.

  • Work with departments in both consultative and supporting role to develop systems and procedures to meet current and projected needs.

  • Identifies opportunities to improve services, makes recommendations and implements actions as appropriate and consistent with the goals of the institution.

  • Regularly meets with finance sponsored programs, development and center leadership.


Minimum Training and Experience

  • Requires a Bachelor's degree in business sciences (administration, finance, accounting, etc.) and 3-5 years of job-related experience.  Pre-and post-award grant experience with an emphasis on grant and contract accounting required.
  • Experience with research, academic or non-profit granting organization preferred.

Knowledge, Skills and Abilities

  • Solid knowledge of accounting fundamentals, controls and processes.

  • Working familiarity with the super circular from OMB

  • Highly proficient in grants accounting support such as budget tracking, funding requirements and setup/closure of grants.

  • Knowledge of cost accounting sufficient to develop cost allocations for grant projects

  • Proficient in accounting software Abila MIP, Microix, UltiPro or similar software packages.

  • Strong computer skills (i.e. Microsoft Word, Excel and PowerPoint)

  • Smartsheet experience preferred but not required.

  • Well organized, with strong attention to detail and ability to consistently meet multiple concurrent deadlines in a fast paced environment.

  • Strong communication skills, both verbal and written

  • Supervisory & mentoring experience preferred.

  • High level of professionalism with individuals from a variety of organizational levels, interests, and backgrounds.

  • Capacity to maintain confidentiality concerning financial and employee files and other sensitive information.

  • Preference for someone with an interest in or understanding of marine or environmental issues.

For more information and to apply online please visit: 

New England Aquarium is committed to diversity in the workplace and is an Equal Opportunity Employer as defined by the EEOC

New England Aquarium
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