New England Aquarium
  • Volunteers/Teen Programs
  • Boston, MA, USA
  • Full Time Temporary/Seasonal*

Capacity-building for Youth Civic Leadership for Issues in Science and Society (CYCLIST) is a collaborative effort led by the New England Aquarium in partnership with Action for Climate Emergency, The Wild Center, Mote Marine Laboratory and Aquarium, Saint Louis Zoo, and Woodland Park Zoo and with evaluation conducted by the Knology. The program is funded by IMLS and is currently in its last funding cycle, set to expire September 30, 2022. The overall goal is to establish a national network of colleagues working as a "community of practice" organized around a shared goal to change the national discourse around climate change to be productive, creative and solutions focused. The network is guided by research in communication, cognitive and social sciences as well as research in ocean and climate sciences.

The Coordinator is responsible for developing and maintaining systems to track tasks, schedules and budget and for communication to ensure CYCLIST operates smoothly and the project leaders are kept apprised of tasks, schedules and budget. The Supervisor's responsibilities include making sure schedules and timelines are clear and for tracking progress in relation to those schedules. It is also critical to maintain clear communication with project staff, participants and advisors. The Coordinator will also assist in the development of content and speaker rosters for trainings and the Youth Summit. Success in this position will mean that CYCLIST benchmarks are achieved on time and that issues that need attention are identified and addressed to prevent problems or barriers along the way. Deliverables of this grant include: CYCLIST Toolkit, Toolkit beta testing and evaluation, 18 virtual partner meetings (3/month), 1-2 virtual workshops for Adult Leaders of Teen Climate Change groups (May), a Virtual Youth Summit (September), and an in person week-long retreat (September).

New England Aquarium has implemented comprehensive safety protocols for employees and visitors to minimize the risk of COVID-19 exposure. As a member of our team, you will be provided with the training and resources needed to ensure a safe and rewarding experience. In addition, the Aquarium requires all staff to be vaccinated and boosted (when eligible) against COVID-19 unless a reasonable medical or religious accommodation is requested and approved.

This is a full-time temporary position. This position may be accomplished remotely, and the schedule is based on a five-day, 35 hour per week schedule, with flexibility on the days and hours worked. Some flexibility for on-site training and attendance of an in person retreat is required. Remote days are only available for residents of MA, RI, NH, ME, and VT.


ESSENTIAL FUNCTIONS

  • Develop project schedules: Create clear schedules for tasks and benchmarks with deadlines focused on each major deliverable including Toolkit, Virtual Partner Meetings, Virtual Workshops, Youth Summit and in in person Retreat.
  • Track project work: Update work tracking documents weekly and review with the PI and Leadership Team.
  • Administer and allocate budget:
    • Track and process reimbursements to partner organizations, based on project budgets, reporting requirements, and internal procedures.
    • Review invoices and expense receipts and prepare paperwork for payments.
    • Ensure timely and accurate payments.
  • Communicate clearly with stakeholders from partner organizations regarding:
    • Budget - communicate with participants about procedures and requirements for reimbursements and with project leaders about budget projections and estimated costs in relation to the budget plan.
    • Program logistics - communicate program plans including dates, locations, procedures for travel planning, meal planning, what to bring, and other necessary information.
    • Leadership Team Updates - Report at least once per month on tasks completed and any issues that require attention. Secure commitments for action to address issues of concern.
    • Meetings - promptly prepare and share meeting notes that reflect key points of discussion and articulate agreements established, action items and key questions raised during the meeting.
    • Additional communications as needed.
  • Coordinate Meetings and Travel: Work with Leadership Team to prepare meeting logistics including coordinating virtual meeting and training needs, coordinating with travel agent for in person events to ensure appropriate logistics for all participants, assisting with development of agenda, and solidifying speaker arrangements. The project will convene approximately 18 virtual meetings (3/month), 1-2 virtual workshops for adult leaders (May), a Virtual Youth Summit (September), and an in person week-long retreat (September) in the remainder of the grant cycle with participants from across the country in locations across the country.
  • Participate with the program: To be effective, the Coordinator will need to build personal understanding of the program components and relationships with many of the people involved in the project. They will need to participate in and contribute to meetings and programs as assigned to build knowledge and communication channels for effective work.
  • Teen Education: Coordinate logistics and assist with lesson planning for high-quality, interactive workshops during the summer (suite of job and life skills related classes) and occasional special events (ski trip, environmental leadership trips, celebrations) supporting Teen Interns associated with the grant.
  • Other duties as assigned.

QUALIFICATIONS

Minimum Training and Experience

  • Experience working with teens in an informal education setting preferred.
  • Demonstrated professional experience in positive youth development, civic engagement, or communicating climate change.
  • Bachelor's degree or equivalent experience with emphasis in at least one of the following disciplines: Marine Science, Education, Psychology, or Communications.
  • 2-3 years of experience in project management with demonstrated success.
  • Experience coordinating complex events with a team of internal and external stakeholders required.
  • Experience with project planning, including breaking down large tasks into smaller deliverables and tracking progress across multiple stakeholders, ensuring timely delivery.

Knowledge, Skills and Abilities

  • Must be able to pass a CORI/SORI background check
  • Exceptional communication skills including verbal, e-mail and writing skills.
  • Exceptional office organizational skills, including management of computer files, paper files, task lists and task and budget tracking systems.
  • Demonstrated success managing a project budget
  • Strong collaborator
  • Proactive planner who anticipates needs with minimal supervision.
  • Interest or knowledge of climate change, ocean science and/or communications preferred, but not required.
  • Event planning experience preferred
  • Proficiency with typical software including MS Word, Excel, PowerPoint, Outlook.

For more information and to apply online please visit: http://neaq.applicantpro.com/jobs/

New England Aquarium is committed to diversity, equity, and inclusion in the workplace and is an Equal Opportunity Employer as defined by the EEOC.


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